Contest Rules

HENRY FORD INNOVATION INSTITUTE/HFMG VIRTUAL CARE CHALLENGE (the “Challenge“)

OFFICIAL RULES

NO PURCHASE OR PAYMENT NECESSARY TO ENTER OR TO WIN. A PURCHASE WILL NOT IMPROVE YOUR CHANCES OF WINNING. VOID WHERE PROHIBITED.

SPONSOR: The sponsor of this Challenge is Henry Ford Innovation Institute, 2799 West Grand Blvd, Detroit, MI 48202 (“Sponsor“).

CHALLENGE DESCRIPTION: The Challenge begins at 12:01 AM Eastern Time on Sunday, October 9th, 2016 and ends at 11:59 Eastern Time on Thursday, December 8th, 2016 (“Challenge Period“). Submissions will be accepted between 12:01 AM Eastern Time on Monday, September 5th , 2016 and 11:59 PM Eastern Time on Sunday, October 9th, 2016 (“Initial Submission Period”). Entry into the Challenge does not constitute entry into any other challenge or promotion, including, without limitation, other similar challenges or promotions offered by Sponsor. By participating in the Challenge, each entrant unconditionally accepts and agrees to comply with and abide by these Official Rules and the decisions of Sponsor and/or the individual judges, which shall be final and binding in all respects.

ELIGIBILITY:

The Challenge is open only to the following Contestants:

  1.  Individuals who are at least 18 years of age at the time of entry; and are legal residents of the United States (including the District of Columbia) or a country where such challenges are allowed by the laws of such country and the United States; are not a “Specially Designated National or Blocked Person” as designated by the U.S. Department of Treasury’s office of Foreign Assets Control from time to time or otherwise identified by any government or legal authority as a person with whom Henry Ford Health System or any of its Affiliates is prohibited from transacting business; and such persons must be employees of the Henry Ford Health System, Henry Ford Medical Group, or Health Alliance Plan or are members of the Medical Staff of Henry Ford Health System.
  2.  Teams of up to four (4) eligible individuals where each team member meets the eligibility requirements for individuals.

Contestants must commit to making themselves available at the Finalist Judging Event to be tentatively held at Henry Ford Innovation Institute in Detroit, Michigan on December 8th, 2016.

HOW TO ENTER: To enter go to the website located at www.henryfordinnovation.com/challenge (the “Challenge Website“), complete the Official Entry Form, and submit your Submission according to the instructions posted on the Challenge Website and the Submission Requirements. You may enter either alone or as part of a team. Teams must include no more than four (4) people and each team member must be clearly identified on the team’s Official Entry Form to be eligible. Each Submission entered into the Challenge must meet the “Submission Requirements” described by the Challenge Sponsor (any Submission that, in Sponsor’s sole discretion, violates the following criteria will be disqualified). Once a submission is made, a team is prohibited from making any changes or alterations to the product described in its submission until the evaluation of the entries is completed.

Submissions must be received during the Submission Period to be eligible. Sponsor is the official timekeeper for the Challenge. No substitutions of new versions of Submissions will be accepted under any circumstances once the original Submission is submitted for consideration. In the event of a dispute regarding the identity of the individual or team who actually submitted the entry cannot be resolved to Sponsor’s satisfaction, the affected entry will be deemed ineligible. Except as otherwise stated in these Official Rules, personal information collected in connection with the Challenge will be used by Sponsor in accordance with Sponsor’s privacy policy available at http://henry.hfhs.org/documents_smm_pnp/public/hfhsintranet13988_20907_HR%20Policy%20 5_18%20Confidentiality%20and%20Information%20Security.pdf and with any additional consent given by an entrant at the time of entry. All entry information and materials, including any copy of the Submission submitted to Sponsor, become the property of Sponsor and will not be acknowledged or returned. Proof of submission is not considered proof of delivery to or receipt of such entry. Furthermore, Sponsor shall have no liability for any Submission that is lost, intercepted, or not received by Sponsor. Sponsor assumes no liability or responsibility for any error, omission, interruption, deletion, theft, or destruction or unauthorized access to, or alteration of, Submissions.

SUBMISSION REQUIREMENTS

All Submissions shall be on a form found as Appendix B, executed by all creators of the intellectual property that constitutes the Submission, which form among other things assigns all intellectual property rights in the Submission and related materials to Sponsor.

The submission should attempt to answer the following questions:

  • What problem is this trying to solve and who is affected?
  • How is this problem currently being handled?
  • What is your solution and how would it be designed?
  • How would this lead to improved patient outcomes and/or reduce costs?

Concepts submitted by contestants may not be subject to previous patent filings held by Henry FordHealth System and may not be active programs currently in place or pilot at HFHS.

Concepts submitted by contestants may not be subject to previous patent filings held by Henry Ford Health System and contestants may not have had previous business development support from HFII concerning the subject innovation.

All contestants will be required to abide by the Official Rules and submit the following materials via the Competition website:
Initial Submission – Due by 11:59PM EST on October 9th, 2016

  • Title of Technology
  • Names, positions, HFHS departments where employed, and contact information of entrants
  • Problem statement and solution description (2 pages or less)
  • Up to 5 slide PowerPoint or PDF deck describing or visually explaining yoursolution (optional)
  • An executive Submission Form
  • A fully completed HFHS Invention Disclosure Form
The ten (10) contestants selected as semi-finalists will be required to submit the following materials via email to tvandij1@hfhs.org:

Semi-Finalist Submission – Due by 11:59PM EST on November 13th, 2016

  • Two-page executive summary
  • Up to 15 slide PowerPoint or PDF deck addressing:
    • Problem statement
    • Competitive landscape
    • Solution design
    • Target users
    • Use case & workflow integration
    • Clinical impact
    • Resource requirements and development path

REPRESENTATIONS AND WARRANTIES/INDEMNIFICATION: By participating in the Challenge, each entrant represents, warrants, and covenants as follows: (a) entrant is the sole author and creator of the Submission; (b) the Submission is not the subject of any actual or threatened litigation or claim; (c) the Submission does not and will not violate or infringe upon the intellectual property rights, privacy rights, publicity rights, or other legal rights of any third party; (d) the Submission does not and will not contain any harmful computer code (sometimes referred to as “malware,” “viruses” or “worms”); and (e) the Submission, and entrants use of the Submission, does not and will not violate any applicable laws or regulations, including, without limitation, applicable export control laws and regulations of the U.S. and other jurisdictions. If the Submission includes any third party works (such as third party content or open source code), entrant must be able to provide, upon Sponsor’s request, all appropriate licenses and releases for such third party works. In the event entrant cannot provide all required licenses and releases, Sponsor reserves the right, in Sponsor’s sole discretion, to disqualify the applicable Submission, or seek to secure the licenses and releases for Sponsor’s benefit and allow the applicable Submission to remain in the Challenge. Sponsor reserves the right to disqualify any Submission that Sponsor, in its sole discretion, deems to violate these Official Rules. All intellectual property in a Submission or related documentation will be considered as developed, refined, made, conceived, discovered, improved, contributed to, derived or enhanced as a result of the entrants’ contractual, employment, appointment or other relationship with Henry Ford Health System (“HFHS”) or use of HFHS resources.

INTELECTUAL PROPERTY OWNERSHIP: All entrants must review and abide by the terms of the Sponsor’s Intellectual Property Policy found as Appendix C and the Procedures for Implementation of Henry Ford Health System Intellectual Property Policy attached as Appendix D. Each entrant will assign and Sponsor will hold exclusive right, title and interest in all inventions or other materials submitted and, in all revenue, profits and Net Proceeds generated as a result of commercialization of a Submission, which will be shared with the entrant as per the Sponsor’s Intellectual Property Policy. However, prize money awarded by the Challenge shall not be deemed Net Proceeds and will be made available to the department of a winning team(s). All Submissions must fully disclose all intellectual property contained therein and must be accompanied by a fully completed HFHS Invention Disclosure Form as found in Appendix E.

PUBLICITY RELEASE: By participating in the Challenge, in addition to any other grants granted herein or which may be granted in any other agreement entered into between Sponsor, on the one hand, and any entrant in the Challenge, on the other hand, each entrant hereby irrevocably (a) grants to Sponsor the right to use such entrant’s name, likeness, image, and biographical information in any and all media for any purpose, including, without limitation, advertising and promotional purposes relating to the Challenge and (b) releases Sponsor from any liability with respect thereto.

 

WINNER SELECTION/EVALUATION CRITERIA:

All Semi-Finalists will be required to sign a confidential disclosure agreement (CDA) and Invention Disclosure before participating in the Education Sessions. Judges will be required to sign CDAs before being exposed to submissions.

First Round
HFII will select ten (10) Semi-Finalists from the overall group of applicants that will move on to the Education Session phase of the challenge. All Semi-Finalists will be required to sign a confidential disclosure agreement.

Semi-Finalists will be selected by HFII according to the following criteria:

  • Innovation and novelty of submission
  • Clinical impact
  • Cost impact
  • User appeal and potential for widespread adoption and scale
  • Technical and workflow integration feasibility

Second Round
Following the Education Session and Semi-Finalist Submissions, HFII will select five (5) Finalists that will have the opportunity to present their concept to a panel of expert judges for the chance to win the Finalist Awards. Finalists will be selected according to the following criteria:

  • Innovation and novelty of solution
  • Clinical impact
  • Cost impact
  • Competitive & market feasibility
  • Technical feasibility
  • Workflow integration feasibility

Final Presentations
Once the Finalists are identified, each Finalist will have the opportunity to pitch their idea to a panel of judges at a live event held at HFII. The pitches will consist of:

  • 10 minute audio-visual assisted pitch
  • 5 minutes of questions and answers from a panel of expert judges

Judges will score live pitches according to a number of qualitative and quantitative criteria, outlined above, and will use cumulative scores and conversations about Finalist performance to select the prize winners.

The evaluation criteria are to be applied in the sole discretion of Sponsor and the individual reviewers. By participating in the Challenge, each entrant into the Challenge acknowledges and agrees that such evaluations may differ from person to person and agrees to be bound by and not challenge the final decisions of Sponsor and the individual reviewers.
NOTICE TO FINALISTS AND WINNERS: Attempts to notify potential Finalists will be made using the contact information provided on the Finalist’s Official Entry Form. Sponsor is not responsible for e-mail or other communication problems of any kind. If, despite reasonable efforts, a potential finalist does not respond within five (5) days of the first notification attempt (or a shorter time as exigencies may require), or if the notification is returned as unclaimed or undeliverable to such potential finalist, such potential Finalist will forfeit his or her rights and an alternate finalist may be selected.

Prize winners will be notified either in person at the live judging event held at Henry Ford Innovation Institute on Thursday, December 8th, 2015 or via contact information provided on the winner’s Official Entry Form. Sponsor is not responsible for e-mail or other communication problems of any kind. If, despite reasonable efforts, a potential winner does not respond within five (5) days of the first notification attempt (or a shorter time as exigencies may require), or if the notification is returned as unclaimed or undeliverable to such potential winner, such potential Finalist will forfeit his or her prize and an alternate winner may be selected.

If any potential Finalist or prize winner is found to be ineligible, or if he or she has not complied with these Official Rules or declines the applicable prize for any reason prior to award, such potential Finalist or prize winner will be disqualified and an alternate Finalist or winner may be selected.

ANTICIPATED NUMBER OF ENTRANTS: Many will enter; ten (10) submissions, if worthy, will be selected as Semi-Finalists, and five (5) submissions, if worthy, will be selected as Finalists. Two (2) Finalists, if justified in HFII’s sole judgment, will be selected as prize-winners. Actual odds of winning depend on the number of eligible entries received. Sponsor cannot accurately predict the number of entrants who will participate in the Challenge.

PRIZES AND CONDITIONS:

HFII will select two (2) winners of the competition, if justified in HFII’s sole judgment, and will award the following prizes to the winning HFHS departments to fund further development of the technology:

  • Grand Prize: $25,000
  • Runner-Up: $15,000

The potential winner may be required to execute an Affidavit of Eligibility, a Liability Release and (where imposing such condition is legal) a Publicity Release (collectively “Prize Claim Documents). If a winner fails or refuses to sign and return all Prize Claim Documents within five (5) days of Sponsor’s request (or a shorter time as exigencies may require), the winner may be disqualified and an alternate winner may be selected. No more than the advertised number of prizes will be awarded. No cash alternative or substitution or transfer of prizes will be allowed, except Sponsor reserves the right in its sole discretion to substitute prizes of comparable value, in whole or in part, for any reason. IN THE CASE OF MONETARY AWARDS TO INDIVIDUALS, AS OPPOSED TO THEIR DEPARTMENT, THE WINNERS ARE RESPONSIBLE FOR REPORTING AND PAYING ANY INCOME TAXES OR OTHER TAXES THAT MAY APPLY TO ACCEPTING A PRIZE; SPONSOR IS NOT RESPONSIBLE FOR AND WILL NOT PAY ANY SUCH TAXES.

DATES/DEADLINES: Because of the unique nature and scope of the Challenge, Sponsor reserves the right, in addition to those other rights reserved herein, to modify any dates or deadlines set forth in these Official Rules or otherwise governing the Challenge. If, as determined by the Sponsor, too few submissions are received to deem the Challenge sufficiently competitive, the Sponsor may extend the submission period and modify judging dates and deadlines. Competitors will be notified of such changes according to the contact information provided in their submissions.

GENERAL LIABILITY RELEASE/FORCE MAJEURE: Each entrant agrees that Sponsor (a) shall not be responsible or liable for any losses, damages, or injuries of any kind (including death) resulting from participation in the Challenge or any Challenge-related activity, or from entrants’ acceptance, receipt, possession, use, or misuse of any prize, and (b) have not made any warranty, representation, or guarantee, express or implied, in fact or in law, with respect to any prize, including, without limitation, regarding such prize’s merchantability or fitness for a particular purpose. Entrants will indemnify, defend, and hold harmless Sponsor from and against all third party claims, actions, or proceedings of any kind and from any and all damages, liabilities, costs, and expenses relating to or arising from entrant’s participation in the Challenge. Sponsor assumes no responsibility for any damage to an entrant’s computer system which is occasioned by accessing the Website or other Challenge-related websites or participating in the Challenge, or for any computer system, phone line, hardware, software, or program malfunctions, or other errors, failures, delayed computer transmissions, or network connections that are human or technical in nature. Without limiting the generality of the foregoing, Sponsor is not responsible for incomplete, illegible, misdirected, misprinted, late, lost, postage-due, damaged, or stolen entries or prize notifications; or for lost, interrupted, inaccessible, or unavailable networks, servers, satellites, Internet Service Providers, websites, or other connections; or for miscommunications, failed, jumbled, scrambled, delayed, or misdirected computer, telephone, cable transmissions or other communications; or for any technical malfunctions, failures, difficulties, or other errors of any kind or nature; or for the incorrect or inaccurate capture of information, or the failure to capture any information. Sponsor reserves the right in its sole discretion to disqualify any individual who is found to be tampering with the entry process or the operation of the Challenge or Website or other Challenge-related websites, to be acting in violation of these Official Rules, or to be acting in an unsportsmanlike or disruptive manner, or with the intent to disrupt or undermine the legitimate operation of the Challenge, or to annoy, abuse, threaten, or harass any other person, and Sponsor reserves the right to seek damages and other remedies from any such person to the fullest extent permitted by law. In the event an insufficient number of eligible entries are received or Sponsor is prevented from awarding the prize or continuing with the Challenge as contemplated herein by any event beyond its control, including, without limitation, fire, flood, natural or man-made epidemic, earthquake, explosion, labor dispute or strike, act of God or public enemy, satellite or equipment failure, riot or civil disturbance, terrorist threat or activity, war (declared or undeclared) or any federal state or local government law, order, or regulation, public health crisis, order of any court or jurisdiction, or other cause not reasonably within Sponsor’s control (“Force Majeure“), Sponsor shall have the right to modify, suspend, or terminate the Challenge. If the Challenge is terminated for Force Majeure before expiration of the Challenge Period, Sponsor will (if reasonably practicable) select a winner from all eligible, non-suspect entries received as of the date of the event giving rise to the termination. These Official Rules cannot be modified or amended in any way except in a written document issued in accordance with the law by a duly authorized representative of Sponsor. The invalidity or unenforceability of any provision of these Official Rules shall not affect the validity or enforceability of any other provision. In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these Official Rules shall otherwise remain in effect and shall be construed in accordance with their terms as if the invalid or illegal provision were not contained herein.

GOVERNING LAW/JURISDICTION: ALL ISSUES AND QUESTIONS CONCERNING THE CONSTRUCTION, VALIDITY, INTERPRETATION, AND ENFORCEABILITY OF THESE OFFICIAL RULES OR THE RIGHTS AND OBLIGATIONS OF ENTRANTS OR SPONSOR IN CONNECTION WITH THE CHALLENGE SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF MICHIGAN WITHOUT GIVING EFFECT TO ANY CHOICE OF LAW OR CONFLICT OF LAWS RULES OR PROVISIONS AND SUBJECT EXCLUSIVELY TO THE JURISDICITION OF THE COURTS IN THE STATE OF MICHIGAN. ANY LEGAL CLAIMS ARISING FROM OR RELATING TO THE CHALLENGE OR THESE OFFICIAL RULES MUST BE BROUGHT IN THE FEDERAL OR STATE COURTS LOCATED IN DETROIT, MICHIGAN.

WINNERS LIST/OFFICIAL RULES: To obtain any legally-required winners list (after the conclusion of the Challenge) or a copy of these Official Rules, send a self-addressed envelope with the proper postage affixed to: Henry Ford Innovation Institute, 2799 West Grand Boulevard, Detroit, MI 48202. Please specify “winners list” or “Official Rules” and the name of the specific Challenge in your request.