Terms & Conditions

Challenge Description

Title:  Henry Ford Innovation Institute Davidson Digital Health Challenge Clinical Applications of Wearable & Sensor Technology

Background:

It happens every day, in every hospital. When pressure to deliver quality care to a growing population meets tight schedules and finite resources, people find ways to innovate; from small, quick solutions to everyday problems to brand new ideas for devices and technology. But what if your idea could be more than just a dream? What if it could become a major product that improves care while saving time and money? The Henry Ford Innovation Institute wants to help.

 

The Davidson Digital Health Challenge will draw on the entire Henry Ford Health System and Health Alliance Plan communities, from nurses and doctors to engineers and administrators, to submit digital health concepts that will dramatically improve the quality of healthcare and lower costs for patients, providers, and payers alike.

 

Ten (10) Semi-Finalists will be selected to partake in Digital Health Entrepreneurship Education sessions where they will learn about the basic tools needed to take a solution from concept to market.  Five (5) Finalists will get the chance to compete for $10,000 in total prizes, while getting the opportunity to pitch their ideas to a field of experts. Do you think your idea has what it takes to get noticed? Bring us your innovations and discover if your concept could become the next great healthcare innovation.

 

The Topic:

 

Can activity trackers be used to incent healthy behavior for patients?

Can wireless blood pressure monitors be used for cardiac rehabilitation?

Do wireless scales hold the key to better managed COPD?

Rising cost and new regulations have put increased pressure on health systems to find more efficient ways to manage patients across the entire continuum of care.  While remote monitoring services are being used to track and manage patient health outside of the hospital, they are only cost effective for the highest risk populations.

In the meantime, the consumer market is experiencing a boom in low-cost, wireless, wearable devices capable of collecting and transmitting an array of personal health data.  From blood pressure and oxygen levels, to heart rate, weight, posture, sleep activity and beyond, this new class of technology presents myriad possibilities for how health is managed and clinicians deliver care.

Despite the increased availability of these technologies, integration into healthcare has been slow to follow. Most existing applications focus on fitness and improving health and performance of already healthy populations.

The Henry Ford Innovation Institute’s Davidson Digital Health Challenge invites Henry Ford Health System and Health Alliance Plan clinicians, employees, and affiliated medical staff to submit concepts for how this new family of wearable, wireless and sensor technologies can be applied across the continuum of care, leading to lower costs, better outcomes, and increased patient engagement.

Timeline:

 

  • Submissions Open                                                                                                      06.01.14
  • Submissions Close                                                                                                    06.26.14
  • Top 10 Submissions Notified                                                                              07.10.14
  • Innovation Curriculum Session 1                                                                    07.15.14
  • Innovation Curriculum Session 2                                                                    07.22.14
  • Finalist Submissions Due                                                                                      08.05.14
  • Top 5 Finalists Announced                                                                                  08.19.14
  • Finalist Pitches                                                                                                                               09.10.14
  • Winner Selected                                                                                                           09.10.14

 

 

Submission Requirements:

 

Present a concept for how wearable, wireless sensors and connected devices can be applied to your clinical or professional area, or in other parts of the System, to better manage patient care and reduce cost of delivery.  The solution should focus on the use of data generated by existing technologies, and how this data would be integrated into care delivery.  The concept should make use of existing technology, and envision new uses of the data and information recorded by the technology through mobile applications, desktop platforms, or other types of user interfaces.

Examples of wireless wearable sensors include:

 

  • FitbBit – http://www.fitbit.com/
  • iHealth – http://www.ihealthlabs.com/
  • Withings – http://vitrine.withings.com/
  • Amazon – http://www.amazon.com/b?node=8849528011
  • Body Media – http://www.bodymedia.com/

The submission should attempt to answer the following questions:

  • What problem is this trying to solve and who is affected?
  • How is this problem currently being handled?
  • What is your solution and how would it be designed?
  • How would this lead to improved patient outcomes and/or reduce costs?
  • What data would be collected?  How will healthcare providers use this data to improve care?

Concepts submitted by contestants may not be subject to previous patent filings held by Henry Ford Health System.  All contestants will be required to abide by the Official Rules (see Appendix A) and submit the following materials via the Competition website, hosted at www.henryfordinnovation.com/davidson_challenge :

 

  • Initial Submission – Due by June 26th, 2014
    • Title of Technology
    • Names, position & contact information of entrant
    • Problem statement and solution description (2 pages or less)
    • Up to 5 slide PowerPoint or PDF deck describing or visually explaining your solution (optional)

 

Ten (10) Semi-Finalists will be selected to take part in the Digital Health Entrepreneurship Education Sessions (Education Sessions, described below).  Following the completion of those sessions, each Semi-Finalist must submit a Semi-Finalist Submission which will be reviewed by HFII and used to select the five Finalists that will pitch live to judges on September 10th, 2014.

 

  • Semi-Finalist Submission – Due by August 5th, 2014
    • Two page executive summary
    • Up to 15 slide PowerPoint or PDF deck addressing:
      • Problem statement
      • Competitive landscape
      • Solution design
      • Target users
      • Use case & workflow integration
      • Clinical impact
      • Resource requirements and development path

 

Digital Health Entrepreneurship Education Sessions:

 

Ten Semi-Finalists will be selected to participate in two (2) Digital Health Entrepreneurship Education Sessions that will introduce Semi-Finalists to the basics of digital health entrepreneurship.  The sessions will last no more than 90 minutes and will be held as follows.

 

  • Tuesday, July 15th, 2014
  • Tuesday, July 22nd, 2014

 

Participation in the Education Sessions is not mandatory in order to be chosen as one of the five (5) Challenge Finalist, but it is highly encouraged.  The sessions will be audio-recorded and made available digitally for those unable to attend.

 

Evaluation:

 

First Round

HFII will select 10 Semi-Finalists from the overall group of applicants that will move on to the Education Sessions phase of the challenge.  Semi-Finalists will be selected by HFII team members according to the following criteria:

  • Innovation and novelty of submission (should not be an existing solution)
  • Application of existing wearable sensor technology
  • Clinical impact
  • User appeal and potential for widespread adoption and scale
  • Technical and workflow integration feasibility

Second Round

Following the Education Sessions, HFII team members will select 5 Finalists that will have the opportunity to present their concept to a panel of expert judges for the chance to with the Finalist Awards.  Finalists will be selected according to the following criteria:

 

  • Innovation and novelty of solution
  • Clinical impact
  • Cost impact
  • Competitive & market feasibility
  • Technical feasibility
  • Workflow integration feasibility

Final Presentations

Once the Finalists are identified, each team will have the opportunity to pitch their idea to a panel of judges at a live event held at HFII.  The pitches will consist of:

  • 10 minute audio-visual assisted pitch
  • 5 minutes of questions and answers from a panel of expert judges

 

Judges will score live pitches according to a number of qualitative and quantitative criteria, outlined above, and will use cumulative scores and conversations about team performance to select a winner.

 

 

Prizes:

HFII will select 3 winners of the competition and will award the following prizes:

 

  • Grand Prize: $5,000
  • Second Prize: $3,000
  • Third Prize: $2,000

 

 

 


Appendix A – OFFICIAL RULES

 

Henry ford Innovation institute Davidson digital health challenge (the “Challenge“)

 

Official Rules

NO PURCHASE OR PAYMENT NECESSARY TO ENTER OR TO WIN.  A PURCHASE WILL NOT IMPROVE YOUR CHANCES OF WINNING.  VOID WHERE PROHIBITED.

SPONSOR:  The sponsor of this Challenge is Henry Ford Innovation Institute, 2799 West Grand Blvd, Detroit, MI 48202 (“Sponsor“).

 

CHALLENGE DESCRIPTION: The Challenge begins at 12:01 AM Eastern Time on Sunday, June 1st, 2014 and ends at 11:59 Eastern Time on Thursday, September 11th, 2014 (“Challenge Period“).  Submissions will be accepted between 12:01 AM Eastern Time on Sunday, June 1st, 2014 and 11:59 PM Eastern Time on Thursday, June 26th, 2014 (“Submission Period”).  Entry into the Challenge does not constitute entry into any other challenge or promotion, including, without limitation, other similar challenges or promotions offered by Sponsor.  By participating in the Challenge, each entrant unconditionally accepts and agrees to comply with and abide by these Official Rules and the decisions of Sponsor and/or the individual judges, which shall be final and binding in all respects.

 

ELIGIBILITY:

The Challenge is open only to the following Contestants:

(i)             Individuals who are at least 18 years of age at the time of entry; and are legal residents of the United States (including the District of Columbia) or a country where such challenges are allowed by the laws of such country and the United States; are not a “Specially Designated National or Blocked Person” as designated by the U.S. Department of Treasury’s office of Foreign Assets Control from time to time or otherwise identified by any government or legal authority as a person with whom Henry Ford Health System or any of its Affiliates is prohibited from transacting business; and are employees of the Henry Ford Health System, Henry Ford Medical Group, or Health Alliance Plan or are members of the Medical Staff of Henry Ford Health System.

(ii)           Teams of up to three (3) eligible individuals where each team member meets the eligibility requirements for individuals

 

Contestants must commit to making themselves available at the Finalist Judging Event to be tentatively held at Henry Ford Innovation Institute in Detroit, Michigan on September 10th, 2014.

HOW TO ENTER:  To enter go to the website located at www.henryfordinnovation.com/davidson_challenge (the “Challenge Website“), complete the Official Entry Form, and submit your Submission according to the instructions posted on the Challenge Website and the Submission Requirements.  You may enter either alone or as part of a team.  Teams must include no more than three (3) people and each team member must be clearly identified on the team’s Official Entry Form to be eligible.  Each Submission entered into the Challenge must meet the “Submission Requirements” described by the challenge Sponsor (any Submission that, in Sponsor’s sole discretion, violates the following criteria will be disqualified). Once a submission is made, a team is prohibited from making any changes or alterations to the product described in its submission until the evaluation of the entries is completed.

 

Submissions must be received during the Submission Period to be eligible.  Sponsor is the official timekeeper for the Challenge.  No substitutions of new versions of Submissions will be accepted under any circumstances once the original Submission is submitted for consideration.  In the event of a dispute regarding the identity of the individual or team who actually submitted the entry cannot be resolved to Sponsor’s satisfaction, the affected entry will be deemed ineligible.  Except as otherwise stated in these Official Rules, personal information collected in connection with the Challenge will be used by Sponsor in accordance with Sponsor’s privacy policy available at http://henry.hfhs.org/documents_smm_pnp/public/hfhsintranet13988_20907_HR%20Policy%205_18%20Confidentiality%20and%20Information%20Security.pdf and with any additional consent given by an entrant at the time of entry.  All entry information and materials, including any copy of the Submission submitted to Sponsor, become the property of Sponsor and will not be acknowledged or returned.  Proof of submission is not considered proof of delivery to or receipt of such entry.  Furthermore, Sponsor shall have no liability for any Submission that is lost, intercepted, or not received by Sponsor.  Sponsor assumes no liability or responsibility for any error, omission, interruption, deletion, theft, or destruction or unauthorized access to, or alteration of, Submissions.

 

Submission Requirements

 

All contestants will be required to submit the following materials via the Competition website, hosted on Henry:

 

  • Initial Submission – Due by June 26th, 2014 at 11:59PM
    • Title of Technology
    • Names, position & contact information of entrant
    • Problem statement and solution description (2 pages or less)
    • Up to 5 slide PowerPoint or PDF deck describing or visually explaining your solution (optional)

 

The ten (10) contestants selected as Semi-Finalists will be required to submit the following materials via email to wdetwil1@hfhs.org:

 

  • Semi-Finalist Submission – Due by August 5th, 2014 at 11:59PM
    • Two page executive summary
    • Up to 15 slide PowerPoint or PDF deck addressing:
      • Problem statement
      • Competitive landscape
      • Solution design
      • Target users
      • Use case & workflow integration
      • Clinical impact
      • Resource requirements and development path

 

Concepts submitted by contestants may not be subject to previous patent filings held by Henry Ford Health System and contestants may not have had previous business development support from HFII concerning the subject innovation.


REPRESENTATIONS AND WARRANTIES/INDEMNIFICATION
:  By participating in the Challenge, each entrant represents, warrants, and covenants as follows: (a) entrant is the sole author and creator of the Submission; (b) the Submission is not the subject of any actual or threatened litigation or claim; (c) the Submission does not and will not violate or infringe upon the intellectual property rights, privacy rights, publicity rights, or other legal rights of any third party; (d) the Submission does not and will not contain any harmful computer code (sometimes referred to as “malware,” “viruses” or “worms”); and (e) the Submission, and entrants use of the Submission, does not and will not violate any applicable laws or regulations, including, without limitation, applicable export control laws and regulations of the U.S. and other jurisdictions.  If the Submission includes any third party works (such as third party content or open source code), entrant must be able to provide, upon Sponsor’s request, all appropriate licenses and releases for such third party works.  In the event entrant cannot provide all required licenses and releases, Sponsor reserves the right, in Sponsor’s sole discretion, to disqualify the applicable Submission, or seek to secure the licenses and releases for Sponsor’s benefit and allow the applicable Submission to remain in the Challenge.  Sponsor reserves the right to disqualify any Submission that Sponsor, in its sole discretion, deems to violate these Official Rules.

HFHS INTELECTUAL PROPERTY POLICY: Inventions developed by employees of HFHS and HAP are subject to the HFHS Intellectual Property Policy, described in Appendix B.  Sponsor holds exclusive proprietary interest in all Intellectual Property, including inventions, creations, discoveries, to the extent the Intellectual Property is made, conceived, developed, contributed to, improved or derived as a result of an entrant’s contractual, employment, appointment or other relationship with Sponsor. All entrants must review and abide by the terms of the Sponsor’s Intellectual Property Policy.  Inventions covered under the policy are eligible for submission and must be disclosed according to HFHS’s Invention Disclosure Form, described in Appendix C.     Sponsor holds exclusive proprietary interest in all revenue, profits and Net Proceeds generated as a result of commercialization of a Submission, which will be shared with the entrant as per the Sponsor’s Intellectual Property Policy. However, prize money awarded by the Challenge shall not be deemed Net Proceeds and will be paid directly to entrant.

 

PUBLICITY RELEASE:  By participating in the Challenge, in addition to any other grants granted herein or which may be granted in any other agreement entered into between Sponsor, on the one hand, and any entrant in the Challenge, on the other hand, each entrant hereby irrevocably (a) grants to Sponsor the right to use such entrant’s name, likeness, image, and biographical information in any and all media for any purpose, including, without limitation, advertising and promotional purposes relating to the Challenge and (b) releases Sponsor from any liability with respect thereto.

WINNER SELECTION/EVALUATION CRITERIA:

All Semi-Finalists will be required to sign a confidential disclosure agreement (CDA) and Invention Disclosure before participating in the Education Sessions.  Judges will be required to sign CDAs before being exposed to submissions.

First Round

HFII will select ten (10) Semi-Finalists from the overall group of applicants that will move on to the Education Sessions phase of the challenge.  All Semi-Finalists will be required to sign a confidential disclosure agreement (CDA) and Invention Disclosure.  Judges will be required to sign CDAs before being exposed to submissions.

Semi-Finalists will be selected by HFII according to the following criteria:

  • Innovation and novelty of submission (should not be an existing solution)
  • Application of existing wearable sensor technology
  • Clinical impact
  • User appeal and potential for widespread adoption and scale
  • Technical and workflow integration feasibility

Second Round

Following the Education Sessions, HFII will select five (5) Finalists that will have the opportunity to present their concept to a panel of expert judges for the chance to win the Finalist Awards.  Finalists will be selected according to the following criteria:

 

  • Innovation and novelty of solution
  • Clinical impact
  • Cost impact
  • Competitive & market feasibility
  • Technical feasibility
  • Workflow integration feasibility

Final Presentations

Once the Finalists are identified, each Finalist will have the opportunity to pitch their idea to a panel of judges at a live event held at HFII.  The pitches will consist of:

  • 10 minute audio-visual assisted pitch
  • 5 minutes of questions and answers from a panel of expert judges

 

Judges will score live pitches according to a number of qualitative and quantitative criteria, outlined above, and will use cumulative scores and conversations about Finalist performance to select the prize winners.

 

The evaluation criteria are to be applied in the sole discretion of Sponsor and the individual reviewers.  By participating in the Challenge, each entrant into the Challenge acknowledges and agrees that such evaluations may differ from person to person and agrees to be bound by and not challenge the final decisions of Sponsor and the individual reviewers.

NOTICE TO FINALISTS AND WINNERS:  Attempts to notify potential Finalists will be made using the contact information provided on the Finalist’s Official Entry Form. Sponsor is not responsible for e-mail or other communication problems of any kind.  If, despite reasonable efforts, a potential Finalist does not respond within five (5) days of the first notification attempt (or a shorter time as exigencies may require), or if the notification is returned as unclaimed or undeliverable to such potential Finalist, such potential Finalist will forfeit his or her rights and an alternate Finalist may be selected.

Prize winners will be notified either in person at the live judging event held at Henry Ford Innovation Institute on Wednesday, September 10th, 2014 or via contact information provided on the winner’s Official Entry Form. Sponsor is not responsible for e-mail or other communication problems of any kind.  If, despite reasonable efforts, a potential winner does not respond within five (5) days of the first notification attempt (or a shorter time as exigencies may require), or if the notification is returned as unclaimed or undeliverable to such potential winner, such potential Finalist will forfeit his or her prize and an alternate winner may be selected.

If any potential Finalist or prize winner is found to be ineligible, or if he or she has not complied with these Official Rules or declines the applicable prize for any reason prior to award, such potential Finalist or prize winner will be disqualified and an alternate Finalist or winner may be selected.

ANTICIPATED NUMBER OF ENTRANTS:  Many will enter, ten (10) submissions will be selected as Semi-Finalists, and five (5) submissions will be selected as Finalists.  Three (3) Finalists will be selected as prize-winners.  Actual odds of winning depend on the number of eligible entries received.  Sponsor cannot accurately predict the number of entrants who will participate in the Challenge. 

PRIZEs AND CONDITIONS:

HFII will select three (3) winners of the competition and will award the following prizes:

 

  • Grand Prize: $5,000
  • First Runner-Up: $3,000
  • Second Runner-Up: $2,000

 

The potential winner may be required to execute an Affidavit of Eligibility, a Liability Release and (where imposing such condition is legal) a Publicity Release (collectively “Prize Claim Documents).  If a winner fails or refuses to sign and return all Prize Claim Documents within five (5) days of Sponsor’s request (or a shorter time as exigencies may require), the winner may be disqualified and an alternate winner may be selected.  No more than the advertised number of prizes will be awarded.  Prizes will be delivered only to an address in the U.S.  No cash alternative or substitution or transfer of prizes will be allowed, except Sponsor reserves the right in its sole discretion to substitute prizes of comparable value, in whole or in part, for any reason.  THE WINNER IS RESPONSIBLE FOR REPORTING AND PAYING ANY INCOME TAXES OR OTHER TAXES THAT MAY APPLY TO ACCEPTING A PRIZE; SPONSOR IS NOT RESPONSIBLE FOR AND WILL NOT PAY ANY SUCH TAXES.

DATES/DEADLINES:  Because of the unique nature and scope of the Challenge, Sponsor reserves the right, in addition to those other rights reserved herein, to modify any dates or deadlines set forth in these Official Rules or otherwise governing the Challenge.  If, as determined by the Sponsor, too few submissions are received to deem the Challenge sufficiently competitive, the Sponsor may extend the submission period and modify judging dates and deadlines.  Competitors will be notified of such changes according to the contact information provided in their submissions.

GENERAL LIABILITY RELEASE/FORCE MAJEURE:  Each entrant agrees that Sponsor (a) shall not be responsible or liable for any losses, damages, or injuries of any kind (including death) resulting from participation in the Challenge or any Challenge-related activity, or from entrants’ acceptance, receipt, possession, use, or misuse of any prize, and (b) have not made any warranty, representation, or guarantee, express or implied, in fact or in law, with respect to any prize, including, without limitation, regarding such prize’s merchantability or fitness for a particular purpose.  Entrants will indemnify, defend, and hold harmless Sponsor from and against all third party claims, actions, or proceedings of any kind and from any and all damages, liabilities, costs, and expenses relating to or arising from entrant’s participation in the Challenge.  Sponsor assumes no responsibility for any damage to an entrant’s computer system which is occasioned by accessing the Website or other Challenge-related websites or participating in the Challenge, or for any computer system, phone line, hardware, software, or program malfunctions, or other errors, failures, delayed computer transmissions, or network connections that are human or technical in nature.  Without limiting the generality of the foregoing, Sponsor is not responsible for incomplete, illegible, misdirected, misprinted, late, lost, postage-due, damaged, or stolen entries or prize notifications; or for lost, interrupted, inaccessible, or unavailable networks, servers, satellites, Internet Service Providers, websites, or other connections; or for miscommunications, failed, jumbled, scrambled, delayed, or misdirected computer, telephone, cable transmissions or other communications; or for any technical malfunctions, failures, difficulties, or other errors of any kind or nature; or for the incorrect or inaccurate capture of information, or the failure to capture any information.  Sponsor each reserve the right in their sole discretion to disqualify any individual who is found to be tampering with the entry process or the operation of the Challenge or Website or other Challenge-related websites, to be acting in violation of these Official Rules, or to be acting in an unsportsmanlike or disruptive manner, or with the intent to disrupt or undermine the legitimate operation of the Challenge, or to annoy, abuse, threaten, or harass any other person, and Sponsor reserves the right to seek damages and other remedies from any such person to the fullest extent permitted by law.  In the event an insufficient number of eligible entries are received or Sponsor is prevented from awarding the prize or continuing with the Challenge as contemplated herein by any event beyond its control, including, without limitation, fire, flood, natural or man-made epidemic, earthquake, explosion, labor dispute or strike, act of God or public enemy, satellite or equipment failure, riot or civil disturbance, terrorist threat or activity, war (declared or undeclared) or any federal state or local government law, order, or regulation, public health crisis, order of any court or jurisdiction, or other cause not reasonably within Sponsor’s control (“Force Majeure“), Sponsor shall have the right to modify, suspend, or terminate the Challenge.  If the Challenge is terminated for Force Majeure before expiration of the Challenge Period, Sponsor will (if reasonably possible) select a winner from all eligible, non-suspect entries received as of the date of the event giving rise to the termination.  These Official Rules cannot be modified or amended in any way except in a written document issued in accordance with the law by a duly authorized representative of Sponsor.  The invalidity or unenforceability of any provision of these Official Rules shall not affect the validity or enforceability of any other provision.  In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these Official Rules shall otherwise remain in effect and shall be construed in accordance with their terms as if the invalid or illegal provision were not contained herein.

GOVERNING LAW/JURISDICTION:  All issues and questions concerning the construction, validity, interpretation, and enforceability of these Official Rules or the rights and obligations of entrants OR Sponsor in connection with the Challenge shall be governed by and construed in accordance with the laws of the State of MICHIGAN without giving effect to any choice of law or conflict of laws rules or provisions and subject exclusively to the jurisdicition of the courts in the state of michigan.  Any legal claims arising from or relating to the Challenge or these Official Rules must be brought in the federal or state courts located in DETROIT, MICHIGAN.

WINNERS LIST/OFFICIAL RULES:  To obtain any legally-required winners list (after the conclusion of the Challenge) or a copy of these Official Rules, send a self-addressed envelope with the proper postage affixed to:  Henry Ford Innovation Institute, 2799 West Grand Boulevard, Detroit, MI 48202.  Please specify “winners list” or “Official Rules” and the name of the specific Challenge in your request.


 

APPENDIX B – HFHS INTELLECTUAL PROPERTY POLICY

 

HENRY FORD HEALTH SYSTEM

BOARD OF TRUSTEES

EXECUTIVE COMMITTEE

 

ITEM:                      HFHS Intellectual Property Policy

The Henry Ford Health System Intellectual Property Policy updates the Patent Policy approved by the Henry Ford Hospital Board of Trustees in October 1978 and revised in November 1995. It was developed by an Ad Hoc Intellectual Property Committee with the assistance of Corporate Legal Affairs. It will be managed under the auspices of the Vice President & Chief Innovation Officer.

As used in this Policy, Henry Ford Health System or HFHS means the Henry Ford Health System and all affiliated entities and institutions.

ACTION:               Resolution RESOLVED,

Henry Ford Health System hereby adopts the following Intellectual Property Policy:

PURPOSE. This Intellectual Property Policy supports the Mission of Henry Ford Health System through the promotion of its clinical care, research, and related business activities that leads to improved health, prevention of disease and the improved diagnosis and treatment of disease. This Intellectual Property Policy is specifically designed:

(1) to encourage the development of intellectual property by Creators of Henry Ford Health System;

(2) to enable inventions or discoveries or innovations of Henry Ford Health System to be utilized to benefit the public;

(3) to safeguard the Intellectual Property of Henry Ford Health System so that it may receive appropriate protection in accordance with the law; and

(4) to provide for equitable distribution of ownership and royalty interests among Creators, Henry Ford Health System and, when applicable, a sponsor or licensee.

This policy establishes guidelines for (1) determining the interests of Henry Ford Health System, Creators, sponsors and licensees with regard to all types and forms of ideas, inventions, developments, discoveries, refinements, conceptions, innovations, know-how and improvements, including but not limited to computer software programs, computer logic and computer systems and databases including the goodwill associated therewith (collectively referred to in this Policy as “Intellectual Property”) arising out of the conduct of research activities at or associated with HFHS and/or created or produced by Creators as a result of scientific investigation;  (2) the commercialization and protection of such Intellectual Property through patents copyrights and other means for technology transfer; and (3) the financial arrangements and royalty distribution methods with respect to the license, sale, marketing, and distribution of Intellectual Property .

 

In general, books and articles of a primarily professional or scholarly nature are not included within the purview of this Policy. All Intellectual Property, or other confidential or proprietary information created by HFHS employees within the scope of their employment or by third parties pursuant to consulting or other contractual arrangements shall be owned by HFHS but are not subject to the Distribution of Proceeds provision of this Policy; all revenue from such shall be retained by HFHS.

 

APPLICABILITY. This policy applies to all individuals who satisfy both of the following requirements:

(1) are full or part-time Henry Ford Health System employees, trainees, students or volunteers, or have a contractual or appointment relationship with Henry Ford Health System and/or its operating divisions, including all categories of the Medical Staffs of Henry Ford Health System hospitals and medical centers; and

(2) receive financial support from Henry Ford Health System or from private or governmental entities and sponsors, or use Henry Ford Health System resources (including, but not limited to, the facilities, material, equipment, staff, intellectual property or time of Henry Ford Health System) to develop Intellectual Property.

Individuals meeting the applicability requirements set forth above are referred to in this Policy as “Creators”.

All Creators must comply with this Policy and the procedures promulgated hereunder, as the same may be amended or revised from time to time, as a condition of their participating in their work and/or research at Henry Ford Health System, and/or their respective use of Henry Ford Health System resources.

 

ENFORCEMENT AND ADMINISTRATION. The Chief Executive Officer of Henry Ford Health System shall have authority for the administration of this Policy. The Chief Executive Officer shall delegate authority for procedural implementation of this Policy to an appropriate corporate administrative officer called the Vice President & Chief Innovation Officer.  An Intellectual Property Committee (the “Committee”) shall be appointed and serve at the pleasure of the Chief Executive Officer. Membership on the Committee shall reflect the broad interests of Henry Ford Health System. The Committee shall report to the Vice President & Chief Innovation Officer and will have such duties as described in the Procedures for Implementation of the Henry Ford Health System Intellectual Property Policy.

 

OWNERSHIP OF INTELLECTUAL PROPERTY. Henry Ford Health System holds exclusive proprietary interest in all Intellectual Property created by Creators, as well as all profits generated as a result of commercialization of such Intellectual Property, to the extent the Intellectual Property is developed, refined, made, conceived, discovered, improved, contributed to, derived, or enhanced as a result of an Individual’s contractual, employment, appointment or other relationship with Henry Ford Health System or use of Henry Ford Health System resources. Ownership of Intellectual Property that results from sponsored and/or collaborative research or other agreement between HFHS and a third party  shall be subject to negotiation with the sponsor and/or other party and governed by the terms and conditions of the contracts and agreements with the sponsor or other  third party.

 

DISTRIBUTION OF PROCEEDS. Net Proceeds derived by Henry Ford Health System from the commercialization of Intellectual Property shall be shared with the Creator on the basis of a determination made by Henry Ford Health System in its sole discretion. “Net Proceeds” is defined in the Procedures for Implementation of the Henry Ford Health System Intellectual Property Policy.. Generally, Net Proceeds shall be distributed as follows: 50% distributed to the Creator, and the remaining 50% distributed to Henry Ford Health System. In the event that there is more than one Creator from Henry Ford Health System, then 50% of the Net Proceeds shall be distributed to the Creators in proportion to their respective contributions, and the remaining 50% retained by Henry Ford Health System.

This Policy shall be effective upon approval by the Executive Committee of the Board of Trustees.

This Policy may be changed at any time at the discretion of the Board of Trustees or the Executive Committee thereof.

 


 

APPENDIX C – INVENTION DISCLOSURE FORM

HENRY FORD HEALTH SYSTEM

                                                                     RECORD OF INVENTION AND INVENTION DISCLOSURE

Date:                                         

Name:  ______________________________________

Please indicate your job title:  Physician _____ Resident _____ Bioscientific Staff _____ Nurse _____

Fellow _____ Intern _____ Student _____ Other ________________________________________

The purpose of this disclosure is to gather information so that any rights to the invention you describe herein may be appropriately protected.  The information you provide will also help to document the earliest date of your invention if a question as to priority of inventorship should arise.

In addition, please note that rights to a patent may be seriously compromised by describing the invention (e.g., experimental methods and/or results), either orally, in writing or by display to someone other than a Henry Ford Health System employee or co-inventor.  Therefore, if you plan to give a seminar or poster session or submit an abstract or paper that describes concepts or experimental results related to your invention, please inform the Intellectual Property Committee well in advance so that appropriate measures may be taken to protect your invention.

 

1.         TITLE OR SUBJECT OF INVENTION OR DISCOVERY                                                      

                                                                                                                                                      

 

2.         INVENTOR(S) FULL NAME(S) (print/type)                                  DEPT/EXTENSION                    CITIZENSHIP

a.                                                                                                                                                                                                        

b.                                                                                                                                                                                                                         

c.                                                                                                                                                                                                                          

d.                                                                                                                                                                                                                         

HOME ADDRESS(ES) in order listed above

a.                                                                                                                                                         

b.                                                                                                                                                       

c.                                                                                                                                                         

d.                                                                                                                                                        

 

 

 

 

3.         DATE OF FIRST CONCEPTION of the invention or discovery                                           

 

4.         FIRST REDUCTION TO PRACTICE

a.       Date of first successful test:                                                                                               

 

b.      By whom was first successful test made?                                                                         

 

c.       Location of record of that test:                                                                                           

 

d.      Who witnessed that test?                                                                                                   

 

e.       Who witnessed the record of that test?                                                                               

 

f.        Result of that test                                                                                                               

                                                                                                                                     

g.       Date of first successful test in USA, if different from 5a.                                                 

 

5.         FIRST ACT(s) TO ESTABLISH CONCEPTION (other than written description/drawing)

a.       Date                                              

 

b.      Act(s)                                                                                                                                 

                                                                                                                                         

6.         FIRST WRITTEN DESCRIPTION OR DRAWING of the invention

a.       Date                                             

 

b.      Location of that first description of drawing                                                                      

                                                                                                                                           

7.         FIRST DISCLOSURE TO ANOTHER WITHIN HENRY FORD HEALTH SYSTEM

a.       Date                                              

 

b.      To whom was disclosure made?                                                                                        

 

c.       Location or record of first disclosure:

 

8.         Has your invention been described orally or in writing to any person other than Henry Ford Health System employee or co-inventor?  If so,

a.       Date                                             

 

b.      To whom was disclosure made?                                                                                                 

 

c.       Location or record of first disclosure:                                                                                       

 

d.      Was Confidentiality Agreement signed by that entity?  Yes/No?  If yes, attach a copy hereto.

 

9.         Have any specific embodiments of your invention (e.g. peptide, protein, cells, antibodies, DNA preparations, etc.) been distributed to persons other than Henry Ford Health System employees or co-inventors?

Yes         No         

 

If yes, what and to whom?                                                                                                               

                                                                                                                                                        

10.      Has a PAPER or ABSTRACT DESCRIBING THIS INVENTION been submitted for publication?  If so, projected journal and publication date:                                                                                           

Please attach a copy of the manuscript.

 

11.      Has a SEMINAR or POSTER SESSION BEEN SCHEDULED for future presentation?

Yes            No            If yes, where/when?                                                                                     

 

12.      COMMERCIAL STATUS OF INVENTION

a.       Has the invention been commercialized?                                                                                 

 

b.      If yes, by whom and date of first sale:                                                                                       

 

13.      Additional remarks                                                                                                                          

 

                                                                                                                                                          

 

14.      FUNDING USED TO SUPPORT THIS INVENTION

a.       Is it possible that governmental funds were used?  (Note grant number(s)

 

 

b.      Were any private funds used to support invention?  (Note from whom)

                                                                                                                      

The undersigned hereby acknowledges and agrees to the terms of the Henry Ford Health System Intellectual Property Policy and Procedures.  In consideration of the undersigned’s employment relationship with Henry Ford Health System, and subject to any prior agreements with Henry Ford Health System, this invention is assigned to Henry Ford Health System, together with all patents covering said invention.

15.      SIGNATURE(s) of INVENTOR(s)    Percent of

Contribution

 

a.                                                                                                               Date                                                                                                 

 

b.                                                                                                              Date                                                                                                 

 

c.                                                                                                               Date                                                                                                 

 

d.                                                                                                              Date                                                                                                 

 

This document, including the attached memorandum, consisting of           page(s) was read and understood by me on the date opposite my name.

16.      DETAILED DESCRIPTION of the INVENTION:  Attach additional pages with a full discussion of the following points:

 

a.       A brief abstract;

b.      The purpose of the invention, (i.e., the problem attacked);

c.       A detailed description of the invention, (i.e., the solution to the problem attacked);

d.      The advantage provided by the invention;

e.       Commercial significance of that advantage;

f.        The closest known prior publications and prior uses, if any.

 

Any pertinent references cited either in the disclosure, in a manuscript or in a preprint should be appended.

 

 

 

 

Signature of Witness:                                                        Date                                             

 

 

 

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